IT assets can be expensive, and are increasingly mobile. Even smaller organizations are challenged when it comes to finding out who has which asset, where they are, and the status of that asset. Effective IT asset tracking completely solves this problem. Using a combination of technology and process, it is possible to quickly locate any asset, identify which users and business units own or carry the costs of the assets, and track those assets through their lifecycle from purchase through to decommissioning.
Tracking is a very general term, but in the case of IT assets, at a minimum an organization would need to know who owns the device and to whom it is allocated, either at the individual or department level. Additionally, it is common for an organization to want to know where the asset is located. Clearly with increased workplace mobility, this becomes both more challenging yet more important.
Tracking the lifecycle of device is a popular requirement too; specifically knowing whether it has even been allocated, being repaired or perhaps is scheduled to be decommissioned. In large organizations, a failure to track where in its lifecycle a device may be can lead to over purchasing of assets, and increased ongoing hardware and software support fees. Also tracking changes to the configuration of assets can identify a range of issues IT may need to address.
Tracking devices requires a combination of automated network discovery and integration with physical mechanisms such as barcode scanning. Integration with supplier documentation such as Advance Shipping Notices is another crucial piece of the puzzle as it enables assets to be captured at the very earliest stage in their lifecycle.
Combining all these mechanisms into a seamless, reconciled, unified and up-to-date picture of an asset’s status is the main aim of an asset tracking initiative. Effective asset tracking, in conjunction with advanced, integrated search and business intelligence tools, enables IT to have the answers needed for effective budgeting and planning.